Retrievable information

Definition
Information is retrievable (retrievable information) in the ordinary course of business

"if it can be retrieved by taking steps that are taken on a regular basis in the conduct of business with respect to that information or that an organization is capable of taking with the procedures it uses on a regular basis in the conduct of its business."

Overview
Information is not considered retrievable in the ordinary course of business if retrieval would impose an unreasonable burden or violate the legitimate rights of a person that is not the subject of the information. The unreasonableness of burden is balanced against the significance of the information’s use.}}

Source
U.S. Justice Department, Justice Information Privacy Guideline - Developing, Drafting and Assessing Privacy Policy for Justice Information Systems, Glossary (Sept. 2002).