Kansas Enterprise Electronic Preservation

Overview
The goal of the Kansas Enterprise Electronic Preservation (KEEP) project is to build an enterprise-wide (all three government branches), trustworthy digital repository for Kansas government electronic records with long-term value. The system is being designed to support certification of authenticity for specific record sets on a fee basis. The project team aims to integrate KEEP with the Kansas Legislative Information Systems and Services (KLISS) system.

A major catalyst for the development of KEEP has been Kansas House Bill 2195 (2010) authorizing the State Archivist to set standards for maintaining the authenticity of electronic government records, certify systems for compliance with the standards, and serve as agent for authenticating records.

KEEP has a funding model that is based on several resource streams: funds from IT projects that house records with retentions of 10 or more years, maintenance fees related to the quantity and format of the records in KEEP, and fees for authenticating records.